Title

Administrative Assistant I, Department of Management

Department Summary

At Bridgewater State University, management and marketing students hone skills applicable to careers in the business, government and nonprofit sectors. Bachelor of management students graduate prepared to become leaders in their industry and go on to distinguish themselves in a range of fields, including human resources, information systems, supply chain and operations, among others. Bachelor of science in marketing degree holders take on careers as brand specialists, marketing strategists, vice presidents of marketing, creatives and more. BSU's MBA degree program is designed for working professionals who want to develop career-advancing management and leadership skills but whose busy lives demand a flexible, adaptable format.

Position Summary

Serving a diverse campus community, the Administrative Assistant I will serve as the primary contact for student questions, responding to inquiries via phone, in person and email; administrative matters regarding academic affairs, accreditation, faculty concerns, and budget/facility/scheduling issues. This positions also supervises several student workers who assist in the day to day management of the busy office.

We are committed to creating a community that fosters inclusion of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

This is a full-time, 12-month, AFSCME and is subject to the terms of that unit agreement.

Tour of Duty: 8:45 a.m. - 5:00 p.m.
Monday through Friday
(Saturdays and Sundays as days off)

Essential Duties

1. Facilitate overall front office customer service efforts and serve as initial contact for all in-person customer service activities within the Office/deparment by answering phone calls and greeting walk-in traffic. Maintain positive student interactions: greet and disseminate information.2. Perform clerical duties including but not limited to: answering telephones and directing calls; data entry; responding to departmental e-mail and voicemail; approving and distributing flyers; assisting in preparation of large mailings; taking minutes at staff meeting; and sorting and distributing mail daily.3. Supervise and train student employees.4. Update and maintain the department Bridgenet site; develop and maintain social media platforms for the department; develop and maintain department promotion materials.5. Maintain inventory of office supplies, technology, and equipment for physical activity courses and labs; order equipment and supplies as needed.6. Schedule or arrange for conferences, meetings, and interviews by reserving required facilities, checking the availability of parties involved and notifying appropriate individuals of dates, times and locations.7. Maintain attendance records for faculty.8. Prepare and update course schedules using the year long scheduling process.9. Monitor budgets for the department, prepare purchase orders, contracts, and budget transfers.10. Collect data and prepare ad hoc reports.11. Organize several social events in the Department.12. Attend department meetings and take the minutes of the meetings.13. Maintain undergraduate and graduate student advising lists.14. Other duties as assigned.

Required Qualifications

• Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below:
  • An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
  • An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

• Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Passion for and commitment to social justice, racial justice, and civic engagement.
• Ability to follow written and oral instructions; good written/oral communication skills.
• Knowledge of general office procedures.
• Ability to exercise sound judgment.
• Ability to work independently.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to exercise discretion in handling confidential information.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to deal tactfully with others; ability to work effectively in a team environment as well as independently.
• Performs other duties as assigned.

State Job Specifications are available in the Human Resources Office or on the Office of Human Resources website, www.bridgew.edu/hr.

Preferred Qualifications

Experience using Office 365 (Outlook, Teams, Excel, PowerPoint)

Work Environment

Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18

Special Conditions for Eligibility

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.

This position is not eligible for H-1B sponsorship.

EEO Statement

Bridgewater State University is an equal employment opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

Position Type

AFSCME Classified

Salary Range

$2,028.38 bi-weekly (Grade 15 Step 1)

Posting Number

S01217P

Open Date

05/16/2025

Close Date

05/25/2025

Open Until Filled

No

Special Instructions to Applicants

Please note the following information is required to complete your application for this position:

* A minimum of three (3) professional reference entries in space provided on the application form.
Optional Documents:
* Resume/CV
* Cover Letter

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