Job#: 2071138
Job Description:
Apex Systems is a world class technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients’ digital visions.
Apex has an opportunity for an Administrative Assistant. For applicants who are interested in this Administrative Assistant opportunity, send your updated resume to
Here are the details:
Position: Administrative Assistant
Location: Hybrid - 3 days/week onsite in Quincy, MA
Rate: Negotiable Based on Experience
Duration: 3+ months with likely extension
Job Description
- This role involves various administrative tasks, including scheduling and managing leadership calendars, creating meeting invitations, providing information to callers, and taking notes.
- Proficiency in Microsoft Suite products (MS Word, Excel, MS Teams) is required.
- Candidates must have excellent oral and written communication skills and be comfortable interacting with leadership and large teams.
- Strong customer service skills are essential. Responsibilities also include handling multiple projects, managing logistics for off-sites, and preparing and monitoring invoices and expense reports. The ability to reserve travel accommodations for the Leadership Team using company-supported tools is necessary.
- Additionally, office management tasks such as ordering items for the office are required. A high school diploma is necessary, along with knowledge of common administrative concepts, practices, and procedures.
- The position follows instructions and pre-established guidelines, working under immediate supervision and typically reporting to a supervisor or manager. This is a temporary assignment with the possibility of extension.
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.
