About us
National Grid is hiring anAssistant, Accounting and Office Administratorfor our Transgas organization in Lowell, MA.
Every day we deliver safe and secure energy to homes, communities, and businesses. We are there when people need us the most. We connect people to the energy they need for the lives they live. The pace of change in society and our industry is accelerating and our expertise and track record puts us in an unparalleled position to shape the sustainable future of our industry.
To be successful we must anticipate the needs of our customers, reducing the cost of energy delivery today and pioneering the flexible energy systems of tomorrow. This requires us to deliver on our promises and always look for new opportunities to grow, both ourselves and our business.
Job Purpose
The position of Assistant, Accounting and Office Administrator reports directly to the Vice President, Administration and Finance and indirectly to the President and Vice President of Operations. This position isonsite onlyand will be Responsible for administrative support to ensure the efficiency and organization of the office.Carries out administrative duties such as filing, typing, copying, binding, scanning, ordering office supplies etc.This position will also assist the Payroll and Office Administrator with processing weekly Union payroll as well as other administrative duties and the Senior Accountant with accounts payable and accounts receivable processing.
Key Accountabilities
Accurate and timely fulfilment of all duties assisting the daily administration of the office to the President, Vice President's, Senior Accountant and Payroll and Office Administrator
Exhibits polite and professional communication via phone, e-mail, and mail
Maintain and administer the company website
Distribute daily mail and correspondence
Prepare accounts payable invoices for payment and approval and forwards to Senior Accountant
Prepare accounts receivable documents for billing and forwards to Senior Accountant
Posts all incoming checks to a spreadsheet, prior to deposit by the Senior Accountant
Enter daily fuel activity into ProMiles.
Preparation and documentation of all drug and alcohol polices and plans, as well as the monthly and quarterly reports associated with the plans
Maintain information in ISNetworld
Maintains and scans all company files
Maintains critical document file
Maintains and "pulls" the random drug testing list, monthly, and is the sole receiver of all test results
Types and distributes all correspondence between the Company and Union.
Accurate and complete documentation of all union mechanic and union driver personnel records
Establishes all driver new hire files
Establishes and maintains all vehicle fleet information on the TGMS computer system
Completes the unemployment paperwork received and monitors the monthly statements
Timely processing of vehicle registrations for the Transgas fleet
Maintains and updates a complete listing of all insurance certificates issued
Timely preparation of overweight permits for the Transgas fleet
Submission of all vehicle accident reports as well as personal injury reports to the insurance carrier
Prepares OSHA reports from the personal injury reports
Orders all office supplies and services
Completes travel and hotel reservations for all management and union personnel as needed
Special projects as requested
Qualifications
- A minimum of 3 years experience in office administration role
- A minimum high school diploma or equivalent
- Superior proficiency with Microsoft Word
- Proficiency of appropriate software including: Microsoft Excel and Outlook, PowerPoint and Adobe Acrobat
- The ability to type 60 words per minute
- Knowledge of Microsoft Dynamics GP a plus but not required
- Knowledge of website administration a plus but not required
- Knowledge of payroll processing a plus but not required
- Knowledge of APD Workforce Now software a plus but not required
- Trucking industry and/or LNG industry experience a plus but not required
- Superior organizational skills with strong attention to detail and determination for accuracy.
- Strong interpersonal relationship skills
- Ability to work independently and complete a wide variety of tasks in a timely manner
More Information
National Grid is an equal opportunity employer that values a broad diversity of talent, knowledge, experience and expertise. We foster a culture of inclusion that drives employee engagement to deliver superior performance to the communities we serve. National Grid is proud to be an affirmative action employer. We encourage minorities, women, individuals with disabilities and protected veterans to join the National Grid team.
Salary
$55,000 - $65,000 a year
This position has a career path which provides for advancement opportunities within and across bands as you develop and evolve in the position; gaining experience, expertise and acquiring and applying technical skills. Internal candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.
