About the Role

Boston University seeks a detail-oriented and collaborative Assistant Registrar for Curriculum and Classroom Management to support classroom and academic scheduling operations across the University. Reporting to the Associate Registrar, this role plays a key part in planning and coordinating classroom usage, final exam space assignments, and academic schedule maintenance for the Charles River Campus.

The Assistant Registrar serves as a liaison to academic departments and administrative offices, ensuring efficient use of instructional space while aligning room assignments with pedagogical needs. Responsibilities include training and supporting academic schedulers, managing scheduling systems and exception processes, and maintaining accurate, up-to-date scheduling resources and communications.

Key Responsibilities:

• Coordinate classroom assignments, academic scheduling, and final exam logistics across the campus.
• Communicate policies, timelines, and system updates to over 300 academic schedulers.
• Serve as a functional administrator for scheduling software; troubleshoot issues and ensure SIS integration.
• Train users, maintain web resources and forms, and ensure timely updates for scheduling cycles.
• Manage exception requests, non-standard class patterns, and special academic event scheduling.
• Recommend process and policy improvements based on data and operational trends.

About the Organization

The Office of the University Registrar is part of the Enrollment & Student Administration unit (ENSA). It supports the instructional and student progress endeavors of Boston University by providing quality services to students, faculty, academic and administrative departments, and the public. We supervise registration and the evaluation of transfer credit, maintain student academic records and record grades, issue transcripts, verify enrollment and graduation, issue diplomas, assign classrooms, produce the class schedule, schedule final examinations, and oversee production of the Bulletin and the Degree Advice system.

Across the 10 departments of ENSA, we are dedicated to ensuring that our policies, practices, and services meet the needs of an increasingly inclusive University community of students, families, faculty, staff, and alumni. We do so through a lens of respect, and a commitment to encouraging the personal success and productivity of all employees.

Skills

About the Candidate

A cover letter is required for consideration. 

• Bachelor’s degree required; Master’s preferred.
• 3–5 years of experience in academic scheduling, student records, or higher education administration.
• Proficiency with student information systems (e.g., PeopleSoft) and scheduling tools (e.g., 25Live).
• Strong Excel and general data/reporting skills.
• Excellent organizational, problem-solving, and time management abilities.
• Clear, effective communicator with strong interpersonal skills.
• Ability to manage competing priorities and work both independently and collaboratively.
• Commitment to accuracy, service, and inclusive practices.

This position is eligible for up to 4 days of remote work per week, dependent on performance and responsibilities.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.