Executive Assistant to Head of Development Asset Leadership (R&D) at Biogen in Cambridge, MA

Job Description

The Executive Assistant will be a dynamic and self-motivated individual able to provide administrative support and coordination to the Head, Development Asset Leadership (DAL). The Executive Assistant will also provide support for other members of the DAL team and participate in the organization of large department activities. In addition, the Executive Assistant will play an integral role in support of key activities that support the DAL team.

What You'll Do:

Build strong working relationship with team and other administrative staff by organizing efficient communication and following up with deadlines and pertinent information.
Establish rapport with key stakeholders to enable effective management of strategic projects.
Provide administrative support, to include calendar management (scheduling, prioritizing, pro-actively resolving conflicts, etc.), expense management, and event management of internal department events.
Working in partnership with the Head, DAL or delegate, draft and distribute communications on behalf of Head, DAL to internal and external audiences; including assisting with updates to the DAL intranet site.
Coordinate DAL team meetings, ensuring timely agenda setting, compiling of materials, day-of meeting time and guest attendee management, assisting with drafting summaries and action items, and archiving meeting materials in relevant repositories.
Proactively deals with complex and often ambiguous issues; understands priorities and makes responsible decisions with limited information; accomplishes tasks independently; capable of providing technical guidance to others.
Maintain working knowledge of relevant Biogen policies and procedures, Travel & Expense and Compliance Protocols.
Manage travel arrangements and monitor travel progress to resolve issues as they arise.
Propose and implement process improvements to increase efficiency.
Create and maintain organizational charts, support staff recruiting and rapid onboard of new hires, temporary staff, and contractor support.
Assist the Head, DAL in preparation of business and operating review materials and other key presentation requirements for internal meetings
Maintain group and/or company document and knowledge repositories, websites, and business systems (e.g., SharePoint, Synapse), as needed. Expedite flow of work items and initiate follow-up when necessary.
Provide finance and budget support by submitting requests for purchase orders, and tracking invoices through the payment process as needed.
Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources.
Coordinates Head, DAL's projects which entail collaborating with relevant stakeholders, and planning, implementing, monitoring, and evaluating projects.
Enhances the business model by institutionalizing business processes, implementing best practices and templates, and seeking ways to work more efficiently.
Develop & improve processes to enable efficient and scalable achievement of key priorities with support of Head, DAL or delegate.
Work alongside other functional and Executive Admin to ensure consistency and efficiency within the groups.
Proactively identify process flows which could be improved upon and maintain an active presence in Admin meetings.

Qualifications

Who You Are

You are proactive, agile, organized, collaborative, and calm under pressure. You have excellent communication, interpersonal and collaboration skills and are comfortable interacting with senior members of the organization as well as cross-functionally within the function and externally with important stakeholders. You enjoy a fast-paced environment, are highly organized, show initiative, good judgement and are willing to take on additional tasks and responsibilities as needed to achieve organizational goals and deliverables.

Qualifications

A successful hire will have the following competencies and capabilities:

Associate's degree is required. Bachelor's degree preferred.
7+ years of administrative experience supporting executive level teams is required, ideally in the life sciences industry
Agile with the ability to deliver in a fast-paced environment. Demonstrated ability to work efficiently and to perform tasks simultaneously with attention to detail and minimum supervision.
Ability to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or take steps to resolve. Demonstrate strong strategic and critical thinking skills.
Exercise a high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information.
Has a team-oriented, collaborative style and strong work ethic.
Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook required; possess strong emotional intelligence (interpersonal, communication, and relationship building skills).
Exceptional organizational skills and resourcefulness with a demonstrated ability to work in an accurate manner.
Embody strong business acumen and the ability to quickly learn and absorb new information.
Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook). Proficiency in SharePoint or ability to create and maintain a department intranet site preferred.

Additional Information

The base salary range for this position is $97,000 - $126,000. Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location,
and internal equity.

Regular employees are eligible to receive both short term and long-term

incentives, including cash bonus and equity incentive opportunities, designed
to reward recent achievements and recognize your future potential based on
individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees and their families' physical, financial, emotional, and social well-being; including, but not limited to:

Medical, Dental, Vision, & Life insurances
Fitness & Wellness programs including a fitness reimbursement
Short- and Long-Term Disability insurance
A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
Up to 12 company paid holidays + 3 days off for Personal Significance
80 hours of sick time per calendar year
Paid Maternity and Parental Leave benefit
401(k) program participation with company matched contributions
Employee stock purchase plan
Tuition reimbursement of up to $10,000 per calendar year
Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.