Event Coordinator

Location: Boston, MA (Back Bay)
Duration: Up to 6 months
Hours per week: 40
Hybrid Schedule: 2-3 days on-site (the remainder, remote)
Rate Range: $25-$35 per hour
Timeline for hire: 1-2 interviews + onboarding, likely early May

Position Overview
Our client is seeking an Event Coordinator to manage and support the event team across a variety of tasks for conferences, corporate meetings, and social gatherings (in-person & virtual). The ideal candidate will be responsible for supporting the oversight, planning and implementation of events, ensuring that all logistics are handled smoothly and efficiently to create memorable experiences for our clients.

Key Responsibilities

• Coordinate logistics and execution of field marketing events and company-hosted events, including road show-style automotive conferences, client appreciation events, Customer Advisory Boards, and dealer summits (both virtual and in-person).
• Handle logistics such as airfare, hotel bookings, catering, registration, audio-visual setups, transportation, and event activations.
• Monitor tasks and project timelines to ensure projects stay on track and within budget, addressing and communicating any changes as needed.
• Collaborate cross-functionally with various stakeholders and vendors to ensure timely delivery of materials for event sponsorships and logistics.
• Organize event orders and manage event materials, signage, giveaways, name badges, lanyards, and other on-site event requirements, including attendee/participant swag.
• Manage pre/post-event communications to ensure attendees are well-prepared.
• Compile event data and performance reports as needed.
• Submit purchase orders and reconcile the events budget with actual expenses.
• Travel to events as needed (1-4 events max).

Qualifications

• 2+ years' experience
• Previous experience in event planning and project management.
• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• Ability to handle multiple projects simultaneously and work under pressure.
• Experience using Google Workspace a PLUS!

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

Email your resume in Word to:

casey.buss@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : CB21-1829040 -- in the email subject line for your application to be considered.***

Casey Buss - Recruitment Manager

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.



This job was first posted by Creative Circle on 11/11/2024 and applications will be accepted on an ongoing basis until the position is filled or closed.

Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.

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