Administrative Assistant V
Administrative Assistant V
Full Job Description
Job Description Are you an experienced Administrative Assistant? Be part of the team that makes a difference. BAE Systems' Countermeasures & Attack Solutions (CEMA) Business Area has an immediate opening for a highly motivated Administrative Assistant in the Integrated Survivability Solutions (ISS) Product Line.
Our employees work on the world's most advanced electronics, you'll be among the brightest minds, working on the aerospace and defense industry's most difficult problems. We welcome all those who have big ideas, crave innovation, want to drive fielding velocity and have the passion to bring the warfighter home safe.
With a 9/80 schedule, and every other Friday off, our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us." This is a dynamic opportunity will report directly to the ISS Program Area Director
5035Required Education, Experience, & Skills Responsibilities may shift with business needs and include the following:
* Work as an integral and contributing member of the program leadership team in a dynamic and fast paced environment.
* Provide confidential administrative and project support to directors, their leadership team and program teams.
* Manage leaders' calendars for effective and efficient time management.
* Schedule meetings and meeting logistics (teleconference, audio-visual equipment, food, etc.) independently.
* Manage visitor logistics and incoming calls, emails, and meeting requests.
* Prepare organizational memos given draft inputs from leadership and executes distribution.
* Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential nature.
* Compiles materials for executive meetings and participates in and hosts meetings, sometimes taking minutes, as requested.
* Organizes and leads preparation of key meeting arrangements such as program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events.
* Arranges business travel and associated expenses, making recommendations to improve efficiencies relative to schedules and budget.
* Organizes and maintains confidential files and records.
* Performs other duties and responsibilities, as required.
Preferred Education, Experience, & Skills A bachelor's degree or associate degree and 1 year of experience in an administrative role or a high school diploma plus 4 years of experience, or equivalent combination of education and experience.
-Must be highly skilled in office automation tools, such as the Microsoft Office suite of products
-Must be able to be proactive, anticipate needs, and work with minimal supervision.
This role requires a high degree of tact, diplomacy, discretion, and judgement.
-Must possess excellent communication and interpersonal skills to interact professionally with employees and external contacts at all levels and including senior management. This role will also operate as part of an administrative team, ensuring seamless leadership team coverage and support as required.
-The ability to multitask and plan and organize in a fast-paced environment is critical.
-The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies
-Must be able to obtain and maintain a Secret Security Clearance
Pay Information
Full-Time Salary Range: $62210 - $99535
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Our employees work on the world's most advanced electronics, you'll be among the brightest minds, working on the aerospace and defense industry's most difficult problems. We welcome all those who have big ideas, crave innovation, want to drive fielding velocity and have the passion to bring the warfighter home safe.
With a 9/80 schedule, and every other Friday off, our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us." This is a dynamic opportunity will report directly to the ISS Program Area Director
5035Required Education, Experience, & Skills Responsibilities may shift with business needs and include the following:
* Work as an integral and contributing member of the program leadership team in a dynamic and fast paced environment.
* Provide confidential administrative and project support to directors, their leadership team and program teams.
* Manage leaders' calendars for effective and efficient time management.
* Schedule meetings and meeting logistics (teleconference, audio-visual equipment, food, etc.) independently.
* Manage visitor logistics and incoming calls, emails, and meeting requests.
* Prepare organizational memos given draft inputs from leadership and executes distribution.
* Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential nature.
* Compiles materials for executive meetings and participates in and hosts meetings, sometimes taking minutes, as requested.
* Organizes and leads preparation of key meeting arrangements such as program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events.
* Arranges business travel and associated expenses, making recommendations to improve efficiencies relative to schedules and budget.
* Organizes and maintains confidential files and records.
* Performs other duties and responsibilities, as required.
Preferred Education, Experience, & Skills A bachelor's degree or associate degree and 1 year of experience in an administrative role or a high school diploma plus 4 years of experience, or equivalent combination of education and experience.
-Must be highly skilled in office automation tools, such as the Microsoft Office suite of products
-Must be able to be proactive, anticipate needs, and work with minimal supervision.
This role requires a high degree of tact, diplomacy, discretion, and judgement.
-Must possess excellent communication and interpersonal skills to interact professionally with employees and external contacts at all levels and including senior management. This role will also operate as part of an administrative team, ensuring seamless leadership team coverage and support as required.
-The ability to multitask and plan and organize in a fast-paced environment is critical.
-The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies
-Must be able to obtain and maintain a Secret Security Clearance
Pay Information
Full-Time Salary Range: $62210 - $99535
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
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