Job Description

The Sr. Administrative Assistant, General & Specialty Medicine - Cardiovascular & Respiratory TA will be required to perform primary activities including but not limited to the following:

• Coordination and performance of general administrative assistant/clerical duties and managing multiple tasks while understanding the project principles and technical skills related to own work assignments - work priorities and activities are reviewed with little supervision.

• Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.

• Monitor email and correspondence to keep apprised of current issues and situations, responding as appropriate, and providing reminders to supervisor for the many document reviews that required.

• Coordinates executive communications, including taking calls, responding to emails and interfacing with internal/external global stakeholders.

• Manages the scheduling and prioritization of meetings and appointments.

• Arranges, coordinates and schedules complex, multi-segment global travel and related departmental meetings.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

• Upholds a strict level of confidentiality.

• Leads by example in developing and sustaining a high level of level of professionalism/cooperation among administrative colleagues within the operating unit/across the division.

• Coordinate and/or lead special projects/assignments within the department.

Position Qualifications:

Education Minimum Requirement:

• High School Diploma

Required Experience and Skills:

• Minimum of (5) years Administrative experience supporting Executive Level Leaders.

• Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other company internal systems.

• Proficient in collaboration and delegation of duties

• Strong organizational, project management and problem-solving skills.

• Must be willing and able to manage multiple tasks and projects to lead the day-to-day operations of the office including the ability to make decisions and be responsive to all types of issues affecting the department.

• Exceptional business (written and verbal) communication skills with friendly, collaborative professional demeanor.

• Demonstrated experience managing, scheduling and coordinating complex, multi-segment domestic and international travel that is often revised with little lead time.

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests.

• Demonstrated ability to manage, prioritize and follow through on large number of simultaneous assignments, meeting deadlines for all deliverables.

• Strong meeting/event planning and coordination experience.

• Extraordinary attention to detail and the ability to exercise initiative, flexibility, tact and independent judgement.

• Demonstrated ability to effectively interact and communicate with our company's executives and internal/external clients both onsite and remotely to maintain workflow.

• Ability to work quickly, often times working under pressure while still maintaining composure and the professionalism required of a Senior Assistant.

Preferred Experience and Skills:

• Strong working knowledge of the pharmaceutical industry and familiarity with the various divisions and functions.

• Knowledge of HR Reporting tools (Workday), policies and procedures

#MSJR

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US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.

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U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".

San Francisco Residents Only:We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only:We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

*A job posting is effective until 11:59:59PM on the day BEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R345185