Essential Duties and Responsibilities

Development Responsibilities:

• Works closely with Executive Director to implement annual development strategy
• Board Relations, i.e. handling logistics for meetings, take meeting minutes, etc.
• Produce communication materials such as press releases and announcements for events
• Oversee logistics of Blue Hill fundraising events
• Grants management
• Draft and produce annual appeal and manage follow up with donors
• Identification, cultivation and stewardship of new and existing donors

• Works closely with Program Directors on grants for program specific areas.
• Manages the Raisers Edge database under the guidelines provide by the Main Office Development Department, including maintaining current contact information for all Advisory Board Members; entry of all new club based donors, friends and community contacts, and assisting director in entering “action notes”.

Administrative Responsibilities

• Manages all communication, correspondence and reporting between the club and the main office (HR, Operations, Finance/Accounting, IT, Development).
• Sends and receives all faxes, distributes all mail and responds to all administrative correspondence. 
• Maintains all Club licenses/permits and other required documentation.
• Receptionist duties such as greeting visitors, managing phone system and providing accurate information about the clubhouse and its operations to callers and visitors.
• Responsible for coordinating all office supplies and equipment.
• Manage clubhouse financial records and correspondences including, but not limited to, accounts payable and receivables, check requests, and budget related orders.

Programs/Operations

• Direct Supervision oversight of all aspects of the Culinary Program
• Hire, supervise and provide annual performance evaluations for applicable staff in a timely manner.
• Assist the Director of Operation in coordination and communication of clubhouse programming schedules by collecting monthly calendars from department director.  Serve as the lead staff member in coordination of all aspects of club-wide fieldtrips including registration, permission slips, transportation, and budget related aspects as directed. 

General Responsibilities

• Participate in group and individual supervision sessions; participate in professional development opportunities as appropriate.
• Assessing our impact is critical to our work.  All staff is expected to participate in various evaluation efforts throughout each program year, including the annual member survey.

• Travel to sites as needed.
• Other related duties as specified by the Executive Director or her/his designee.

General BGCB Expectations:

• Healthy Behavior Modeling – Teaching youth/teens the importance of living an active, healthy lifestyle is a BGCB priority.  As a result, all staff is expected to model healthy behavior while working with our members.
• Inclusive Environment – BGCB values creating child-friendly environments, where youth/teens of all abilities can be successful and participate.  BGCB expects employees to embrace its focus on inclusion of all members, regardless of disability or developmental challenge.
• Continuous Learning – Building the capacity of staff is central to BGCB.  The organization encourages and requires that all staff participates in annual professional development opportunities that continue to cultivate their skills in the youth development field.
• Safe Spaces – Every staff member shares the responsibility for ensuring BGCB is, and remains, an environment free of sexual, physical, or emotional abuse.

Position Requirements (Education, Experience, Knowledge, Skills, Abilities, Work Demands):

• Bachelor’s degree required. 
• Proficient in Microsoft Work, Excel, Outlook, and Power Point required.  Experience working with Raiser’s Edge preferred. 
• Prior experience working in a similar role required.
• Prior experience supervising staff preferred. 
• Direct experience in customer service and/or reception highly preferred.
• Strong interpersonal and communication skills required.
• Strong detail-oriented and organizational skills required.
• Ability to work independently and as part of a team.
• Flexibility to work clubhouse hours especially as seasons and service needs change.
• Valid driver’s license and access to a dependable vehicle needed.
• Ability to use discretion, confidentiality and judgment.